[New Job Vacancy] Associate-Accounts Payable job in Avantor, (Coimbatore, Tamil Nadu) – Jobs in Coimbatore, Tamil Nadu

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Job Opening details:-
Company Name :-
Position Name :-
Associate-Accounts Payable
Company Location :-
Coimbatore, Tamil Nadu
Job Category :
 General jobs

Full Job Description :-
Job Summary
Intermediate level position; process the organization’s accounts receivables and/or payables in a timely manner. Prepare payments for expense vouchers and invoices. Coordinate customer billing and collections activities. Handle vendor inquiries and negotiate past-due accounts. Generate routine balance reports. Maintain files and accounting documentation. Performs complex tasks and completes assignments with little or no assistance.
Key Responsibilities:

Get Trained and Certified on a Process or multiple processes in a specified timeframe
Process requests as per requirement – meet and exceed KPIs defined/set parameters
Deliver tasks as per Service Level requirements specified by the Business Unit/Center/Stakeholder
Upskill process knowledge from time to time
Able to work in a team – understand role in team – help accomplish team goals and objectives – meet and exceed stakeholder objectives/goals
Uphold VWR Culture, Values at all times
Willingness to work in any shift
Compliance to VWR’s Policies, Procedures, rules and regulations
Flexibility for any lateral movement amongst the various Business Functions

Key Tasks:

Prepares work to be accomplished by gathering and sorting documents and related information
Pays invoices by verifying transaction information; scheduling and preparing disbursements; obtaining authorization of payment
Posting customer payments by recording cash, checks, and credit card transactions
Posting revenues by verifying and entering transactions from lock box and local deposits
Verifying validity of account discrepancies by obtaining and investigating information from sales, trade promotions, customer service departments, and customers
Resolving valid or authorized deductions by entering adjusting entries
Resolving invalid or unauthorized deductions by following pending deductions procedures
Resolving collections by examining customer payment plans, payment history, credit line; coordinating contact with collections department
Summarizing receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report
Protecting organization’s value by keeping information confidential
Accomplishing accounting and organization mission by completing related results as needed
Reconciling processed work by verifying entries and comparing system reports to balances
Paying vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments
Paying employees by receiving and verifying expense reports and requests for advances; preparing checks
Charging expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries
Maintaining accounting ledgers by verifying and posting account transactions
Verifying vendor accounts by reconciling monthly statements and related transactions
Obtains revenue by verifying transaction information; computing charges and refunds; preparing and mailing invoices; identifying delinquent accounts and insufficient payments
Collects revenue by reminding delinquent accounts; notifying customers of insufficient payments
Analyze and interpret historical financial, operational, and transactional data
Calculate economic damages in commercial disputes matters based on forensic review of accounting and financial records, business valuations, business plans and projections,
industry information, and/or transaction data
Review and monitor all VWR NA customers who have filed bankruptcy or have been placed for 3rd party collections
Responsible for locating and maintaining the “Risk Watch List” report which includes customers that are unable to pay VWR and additional bad debt reserve is taken
Adherence to Corporate governance involving external risk/financial/statistical reporting to stakeholders
Perform financial reviews for customers with consignment Inventory as well as customer facing inventory making sure contract language is in place to protect VWR in the event
of a termination of contract
Prepares financial reports by collecting, analyzing, and summarizing account information and trends
Sort and disseminate proformas and financial reports
Process auto/electronic billing
Work closely with Accounts Receivable staff to provide up-to-date and accurate billing and payment information
Monitor status of billing, i.e., what has been turned in for drafting and finalizing and be responsible for ensuring that assigned billing stakeholders turn billing in on a timely basis.
Maintain and update special instructions related to billing stakeholder’s needs in generating their bills
Work on EDI rejection and retransmission of invoices and tracking of the same
Maintain official client billing files and keep filing current
Planning, designing and implementing an overall risk management process for the organisation
Conducting audits of policy and compliance to standards, including liaison with internal and external auditors
Approve customer account reviews on a daily basis and assign risk classification at a customer level
Ensure that “Security Instruments” are obtained in high risk situations to mitigate risk, including Letters of Credit, UCC’s and Guarantee’s
Perform ongoing financial reviews and approve customer requests for special terms requests. This calls for evaluating the financial strength of the company making the terms request
coupled with the profitability of the account and then obtaining Senior Management Approval as well
Maintains accounting ledgers by posting account transactions
Providing support, education and training to staff to build financial/risk awareness within the organisation
Verifies accounts by reconciling statements and transactions
Resolves account discrepancies by investigating documentation; issuing stop payments, payments, or adjustments
Maintains financial security by following internal accounting controls
Maintains financial historical records by filing accounting documents
Maintaining historical records
Disbursing petty cash by recording entry; verifying documentation
Reporting sales taxes by calculating requirements on paid invoices
Protecting organization’s value by keeping information confidential
Contributes to team effort by accomplishing related results as needed

Skills, knowledge & experience:

Communicate well in English, both written and verbal
Adequate Typing skills – minimum of 25 wpm with adequate accuracy
Proficiency in Microsoft Office – MS Word and MS Excel and/or MS Access
Positive attitude towards work, team, learning and taking up initiatives/tasks
Administrative Writing Skills, Organization, Data Entry Skills, General Math Skills, Financial Software, Analyzing Information , Attention to Detail, Thoroughness
Reporting Research Results, Verbal & Written Communication, Analytical Abilities, Multi Tasking and Time bound performance
Flexibility to work in night shift and interact with North American customers
Preferable Experience :

Bachelor’s degree in Accounting, Finance, Economics, or related degree from an accredited college/university
Zero to Three years of experience in financial and data analysis, accounting, and/or disputes and litigation
Strong computer skills with past experience in any ERP system, e.g., SAP preferable

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of employees assigned to this position.

Avantor is proud to be an equal opportunity employer.
EEO Statement:
We recognize the value of diverse workforce and aim to create employment opportunities such that all employees achieve their full potential and work in an environment free of discrimination and harassment. We are an Equal Employment/Affirmative Action employer. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, caste, color, religious creed, ethnicity, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by central, national, provincial or local laws.
3rd party non-solicitation policy
By submitting candidates without having been formally assigned on and contracted for a specific job requisition by Avantor, or by failing to comply with the Avantor recruitment process, you forfeit any fee on the submitted candidates, regardless of your usual terms and conditions. Avantor works with a preferred supplier list and will take the initiative to engage with recruitment agencies based on its needs and will not be accepting any form of solicitation

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